To activate the Portal for ArcGIS software, use an Esri-provided authorization file. The number of named users that you can add to your portal is limited by this authorization file. If the maximum number of named users registered to your portal exceeds your license entitlement, you are no longer in compliance with the license.
Throughout the documentation, within the portal website, and in ArcGIS applications, named users are typically referred to as ArcGIS organizational accounts or members of the ArcGIS organization.
In Portal for ArcGIS 10.2.1 and later versions, the software enforces the named user licensing model by doing the following:
- Preventing your portal from accepting more ArcGIS organizational accounts than licensed
- Disabling access to the portal website for all members without administrator privileges if the portal already has more members than licensed
You can determine the number of members your portal is licensed for and the current number of registered members by logging in to the portal website as an administrator and accessing the My Organization page. This is useful for monitoring portal membership and assessing whether your organization should consider increasing the membership capacity of your portal deployment.
While the number of members allowed in the organization is limited by your authorization file, an unlimited number of users can use your portal without membership. To learn more about the added privileges and functionality that accessing a portal as a member of the ArcGIS organization provides, see Understanding access privileges.
If you are not in compliance with your licensing, the following occurs:
- Accessing the portal website with an account that has administrative privileges displays a software authorization error message stating that the number of registered members in the portal exceeds the maximum number for which the portal has been licensed. The number of current members and the maximum number of members allowed display in the error message. This error message displays each time the portal website is accessed by an administrator.
- Accessing the portal website, the ArcGIS Portal Directory, and the portal through ArcGIS for Desktop with a member account that has user or publisher privileges displays a sign-in error message stating the member cannot sign in to the portal because of a software authorization error. The member is directed to contact the portal administrator for assistance. The member cannot access the portal until the software authorization error is resolved.
- New member accounts cannot be created through the portal website or the ArcGIS Portal Directory. If a user attempts to create a member account, an error message displays stating the account could not be created because of a software authorization error. The user is directed to contact the portal administrator for assistance.